Free HVAC invoice template
Fill it in online and download a PDF. In English or Spanish. Free to use. Parts and labor, sales tax, deposits and how to pay are all on it, and nothing you type leaves this page.
Due on receipt
Carol Jenkins
64 Stonebridge Ln, Frisco, TX
Free tool, provided as is. See Terms.
Tired of filling it in by hand?
In HVAC Pad the items come from your price list, the customer signs on the spot, and you get paid before you leave. The invoice is already done.
What to put on an HVAC invoice
- Your business name, phone and license number
Many states require your HVAC or mechanical license number on invoices and estimates. It also makes you look established. - The customer and the service address
The address where the work was done, not only where the bill goes. Landlords and property managers need it. - What you found and what you did
One or two plain sentences: "No cooling. Replaced 45/5 capacitor, checked charge." It ends most "what did I pay for?" calls. - Parts and labor as separate lines
An itemized price is harder to argue with than one big number, and it shows the customer where the money went. - Sales tax, deposit and balance
Show the tax rate, what they already paid, and what is still owed, so the total is never a surprise. - How to pay, and your warranty
Zelle, Venmo, check or a card link, plus your parts and labor warranty. Fewer questions, faster payment.
Template questions
Is the template really free?
Yes. Fill it in and download the PDF as often as you like. There is no signup and no watermark, only a small line at the bottom saying where the template came from.
Where does my information go?
Nowhere. The PDF is made in your browser. Your business details are saved only in this browser so the next invoice is faster.
Can I make it in Spanish?
Yes. Switch the invoice language to Español before you download, and the whole PDF comes out in Spanish.
Does it work on my phone?
Yes. It works in your phone's browser too.
What if I invoice every day?
Then a template gets slow. HVAC Pad keeps your customers and prices, gets the customer's signature on your phone, and sends the invoice as a link with a pay-by-card button. It's free for 30 days.
Invoicing every week? Make the next one in the free HVAC invoice app: your details fill in by themselves.